Privacy Policy | The Winter Ball 2026

Last updated: [20.10.25]

Company name: [The Winter Ball Sebastian Pecchia]

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1. Introduction

[The Winter Ball ] (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services or visiting our website, you agree to the terms of this Privacy Policy.

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2. The Data We Collect

We may collect and process the following types of personal data:

• Identity Data: name, title, date of birth, gender.

• Contact Data: email address, postal address, phone number.

• Financial Data: payment details (processed securely via third-party payment providers).

• Event/Booking Data: registration details, attendance records, dietary requirements, or accessibility needs.

• Technical Data: IP address, browser type, device information, and usage data collected through cookies and analytics tools.

• Marketing and Communications Data: your preferences for receiving marketing and communications from us.

We do not collect any special category data (e.g. health, religion, or ethnicity) unless it is strictly necessary for the service (e.g. dietary or accessibility needs for an event).

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3. How We Collect Your Data

We collect data in the following ways:

• When you contact us, register for an event, or make a booking.

• When you subscribe to our newsletter or complete a form on our website.

• Automatically through website analytics and cookies (see Section 8).

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4. How We Use Your Data

We use your personal data to:

• Provide and manage our services and events.

• Process payments and send confirmations or receipts.

• Communicate with you about bookings, updates, or changes.

• Send marketing communications (if you have opted in).

• Improve our website and customer experience.

• Comply with legal or regulatory obligations.

We will only use your personal data when the law allows us to, typically on one of the following legal bases:

• To fulfil a contract with you.

• To comply with a legal obligation.

• When you have given consent.

• For our legitimate business interests (e.g. improving services).

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5. Data Sharing

We may share your information with:

• Trusted service providers (e.g. payment processors, IT support, event partners).

• Regulatory bodies or law enforcement when required by law.

All third parties are required to keep your data secure and use it only for the purpose we specify.

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6. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including to meet legal, accounting, or reporting requirements.

When data is no longer needed, it will be securely deleted or anonymised.

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7. Your Data Protection Rights

Under the UK GDPR, you have the right to:

• Access – request a copy of your personal data.

• Rectification – request correction of inaccurate or incomplete data.

• Erasure – request deletion of your personal data (“right to be forgotten”).

• Restriction – request limited processing of your data.

• Data portability – request your data in a usable electronic format.

• Objection – object to processing for marketing or legitimate interest purposes.

You can exercise these rights by contacting us at [Your Email Address].

If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

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8. Cookies and Tracking

Our website uses cookies to enhance your browsing experience and analyse site traffic.

You can control or delete cookies through your browser settings. For more details, please see our Cookie Policy (if applicable).

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9. Data Security

We use appropriate technical and organisational measures to safeguard your personal data from unauthorised access, alteration, disclosure, or destruction.

However, no system is completely secure, and we cannot guarantee the absolute security of your data.

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10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will always be posted on our website with a revised “Last Updated” date.